According to a recent study , general counsels in the Nordics regard compliance with EU data protection rules as one of the greatest challenges the coming years. Under the general data protection regulation, companies will be required to be more transparent, to report breaches within 72 hours and to make sure consent is given clearly and affirmatively when data is processed with consent as legal basis - just to mention a few of the changes compared to the 1995 Data Protection Directive. The much talked about, potentially hefty, sanctions is of course another one.
Companies may also have to process a larger amount of requests and claims from data subjects and may have to revise their liability policies. Managing requests and monitoring data could be difficult or impossible due to the nature and amounts of data processed.
Technology can help companies stay on top of data processes and breaches to avoid sanctions. Strategic data protection and Legal Tech go hand in hand. Intelligent tools can support in analysing, optimising and documenting relevant data protection processes.
The following is a selection of the benefits and potential applications of these specialised technologies:
- Central data storage and simpler, faster and more reliable data analysis in real time.
- Access, at any time, to all contracts and legal documents as well as the definitive communication on the relevant processes and decisions in terms of data-protection law.
- Archiving important legal documents such as non-disclosure agreements (NDAs), agreements with third parties concerning data processing or employee data protection declarations.
- Managing a central directory of procedures or an overview of processing, including the systems of authorised data processors.
- Risk management dashboard allowing monitoring, regardless of one’s location, of relevant personaldata processing activities, acute risks and (counter-)measures introduced in real time.
- Central management of agreements with service providers on data processing as well as employee data protection declarations, including automated reminders about missing documentation.
- Seamless, audit-proof documentation of Electronic Data Processes and responsibilities.
- Policy archive and storage of lists of measures, instructions, responsibilities and contact information.
- Overview of the status quo of planned, current and completed training measures.
- Tasks dashboard and automatic email reminders about outstanding to-do’s.
- Protected data rooms for sensitive data and projects.
- Flexible access management in order to minimise the number of people who can access sensitive data.
- Filing contractual documents that have been checked under data protection law.
- Automated generation of contracts, including relevant appendices for the purpose of data protection law (e.g. to obtain consent to data processing).
Learn how effacts can help you manage Data Privacy here, download our Data Privacy factsheet and request a demo.